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"Sails of White Nights - National Congress Palace Cup 2013"

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EUROSAF Match Racing, Open European Championship, 2013
Sails of White Nights - the National Congress Palace Cup
ISAF Grade 2 Match Racing Regatta
St-Petersburg, 29th May – 02nd June 2013

NOTICE OF RACE
Version 1.2  Issued 08th February, 2013
Under the Authority & Direction of the European Sailing Federation

1.    Organising Authority
The organising authority (OA) will be the Non-commercial sailing support fund “Sails of White Nights”, St-Petersburg regional sport social organization “St-Petersburg Yacht Club” in conjunction with the European Sailing Federation (EUROSAF) and the Russian Yachting Federation (RYF).

2.    Venue
The venue will be Saint-Petersburg, RUSSIA

3.    Event Grading
The event is an ISAF Grade 2.
This grading is subject to review by the ISAF. The event may be re-graded when there is clear reason to do so.

4.    provisional programme
4.1    Schedule
Race office open from May 29 at 10:00 hours.
Registration from May 29, 11:00 until May 29 at 19:00.
Crew weighing from May 29, 11:00 until May 29 at 19:00.
Practice from May 29, 12:00 until May 29 at 19:00
First briefing at May 29, 19:30.
First meeting with the umpires at following the first briefing.
Opening Ceremony on May 30 at 19:00.
Racing days from May 30 to June 02.
Time of the first race each day will be 10:00.
Daily press conference 1 hour after the last race of each day.
The prize giving on June 02 at 19:00.
Departure day is June 03.  
Note: An additional race (fleet race with VIPs) will be held during the main EUROSAF Match Racing, Open European Championship – Sails of White Nights – the National Congress Palace Cup-2013 event.
4.2    Unless excused by the OA, attendance at the following is mandatory:
Initial briefing for skippers.
Daily briefing, for skippers.
Daily press conferences, for skippers sailing that day.
The opening / prize-giving ceremonies for all skippers and crews.
Participation in the fleet race with VIPs – for 8 best skippers.
5.    Skippers eligibility
5.1    12 skippers will be invited. Only skippers invited by the OA will be eligible to enter this event.  Skippers will be invited as follows:
(1)    The event will be open for skippers from European nations who are members of the EUROSAF.
(2)    One entry is reserved for the current Champion and one for the host country. The host wildcard will be decided by Russian Sailing Federation.  In addition, one place is reserved for the winner of the 2012 EUROSAF Match Racing, Youth Open European Championship.
(3)     All other entries will be based on the ISAF Match Racing Ranking 4 months prior to the event, except that only one entry will be accepted from any one MNA.
(4)     If fewer than 12 entries are registered within the time limit for entry, the OA will fill up with entries in accordance with EUROSAF Match Racing Regulation 3.7.
(5)     Each team shall consist of athletes who are nationals and/or residents of the country entering the team. It is in charge to be declared by the MNA. This does not apply to crew substitutes, with the exception of the skipper.
5.2    The registered skipper shall helm the boat at all times while racing, except in an emergency.
5.3    To remain eligible a skipper shall confirm acceptance of invitation in writing, (e-mail is acceptable) to be received by the date specified on the request for an invitation. This request for an invitation should be approved by the MNA which nominates this skipper as its representative at this event.
5.4    All competitors shall meet the eligibility requirements of ISAF regulation 19.2
5.5    All competitors shall obtain an ISAF Sailor ID by registering online at www.sailing.org/isafsailor. Skippers shall inform the OA of their ISAF Sailor ID at registration.
5.6    All competitors of Russian citizenship shall be members of the Russian Yachting Federation and should have the insurance in accordance with the Russian Yachting Federation insurance regulations and should have the sport level 1 (1-youth for youth) at least and the sailing license (for skippers).

6.    Entries
6.1    Entering
The skipper shall be entered on completion of registration, crew weighing and the payment of all fees and deposits. All payments shall be made by cash.
6.2    Entry Fee
A non-refundable entry fee of EUR 500 shall be paid at registration.
6.3    Withdrawal
When a skipper accepts an invitation and later withdraws within two months of the event or leaves the event before the end without written approval from the OA, a zero score may be applied to their Ranking points for that event by the ISAF (ISAF Regulation 27.2.2(d)).
6.4    Damage deposit
An initial damage deposit of EUR 1000 shall be paid at registration, unless extended by the OA. This deposit is the maximum payable by a skipper as a result of any one incident.
If a deduction from the damage deposit is decided by the OA, it may require that the deposit be restored to its original amount before the skipper will be permitted to continue in the event.
Any remaining deposit after the event will be refunded within 10 days after the event.



7.    Rules
6    
The event will be governed by the rules as defined in the RRS, and including Appendix C;
The rules for the handling of boats will apply, and will also apply to any practice sailing and fleet race with VIPs. Class rules will not apply.
Any prescriptions of the local authority that will apply shall be posted on the official notice board.
The EUROSAF Match Racing Regulations (Competitions 2.1 - Revision 4.00)
This Notice of Race, including amendments;
The sailing instructions (available at registration) and any amendments thereof.
7.2    Major Alterations of the RRS
Add to RRS 41: (e) help to recover from the water and return on board a crew member, provided the return on board is at the approximate location of the recovery.
RRS C8.6 and C6.3 will be changed in the sailing instructions.
7.3    An International Jury (IJ) will be appointed in accordance with RRS Appendix N.

8.    Boats and Sails
8.1    The event will be sailed on "Santer-760" type boats (keel boats with LOA over 7,6 m).
8.2    7 boats will be provided.
8.3    The following sails will be provided for each boat: Mainsail, Jib, Gennaker,
8.4    Boats will be allocated by draw, either daily or for each round as decided by the Race Committee.

9.    Crew (including skipper)
8    The number of crew (including the skipper) shall be 3. Each team shall consist of athletes who are nationals and/or residents of the country entering the team. All registered crew shall sail all races.
9.2    The maximum total crew weight, determined prior to racing shall be 262,5 kg, when wearing at least shorts and shirts.
9.3    When a registered skipper is unable to continue in the event, the IJ may authorise an original crew member to substitute.
9.4    When a registered crew member is unable to continue in the event, the IJ may authorise a substitute, a temporary substitute or other adjustment.

10.    Event Format
10.1    Skippers can be divided into 2 groups based on ISAF ranking list 30 days prior to the event.
10.2    The event will consist of the following stages:
Stage 1 – Round-Robin(s)
Stage 2 – Quarter Final –  knock-out series
Stage 3 – Semi-Finals – knock-out series
Stage 4 – Final and Petit Final – knock-out series
10.3    The OA may change the format, terminate or eliminate any round, when conditions or the remaining time scheduled do not permit the completion of the intended format.

11.    Course
11.1    The course will be windward/leeward with starboard rounding, finishing downwind.
11.2    The intended course area will be in the mouth of Neva River between Petropavlovskaya fortress, Winter Palace and Vasilyevskiy island.

12.    Advertising
12.1    As boats and equipment will be supplied by the Organising Authority, ISAF Regulation 20.4 applies. Each boat will be required to display advertising as supplied by the OA.
12.2    Competitors may be permitted to display advertising ashore at the venue, but this is subject to individual negotiation with the Organizing Authority.
12.3    Boats shall not be permitted the right to protest for breaches of any rules regarding advertising (amends RRS 60.1).

13.    Prizes
13.1    The winners of the EUROSAF Match Racing, Open European Championship - Sails of White Nights - the National Congress Palace Cup will be awarded the title EUROSAF Match Racing, European Open Champion, 2013.
13.2    The winners of the EURO EUROSAF Match Racing, Open European Championship – Sails of White Nights – the National Congress Palace Cup will be awarded the Piraterne Trophy. This is a trophy donated by a group of members of the Royal Danish Yacht Club and symbolises a Golden Horn. This is a perpetual trophy, awarded annually and shall remain the property of the Piraterne Group within the RDYC and in the charge of EUROSAF.  It is the responsibility of each champion to return it clean and undamaged for the next championship.
13.3    The winners of the EUROSAF Match Racing, Open European Championship – Sails of White Nights – the National Congress Palace Cup will be awarded the National Congress Palace Cup.
13.4    EUROSAF gold, silver and bronze medals will be awarded to the first three teams.
13.5    Additionally there will be other prizes and memory gifts established by Sponsors of the Event, but no prize-money.
13.6    The OA may reduce a prize in the case of misconduct or refusal to comply with any reasonable request, including attendance at official functions.

14.    Media, Images and Sound
14    By participating in the EUROSAF Match Racing Open European Championship, a competitor automatically grants to EUROSAF, the Organising Authority and their sponsors, the right in perpetuity, to make use of, publish and exhibit, at their sole discretion, any motion pictures, live or taped film or video, television productions and other reproductions, photographs etc. of him/her taken during the period of the competition, in which the competitor participates, without compensation.
14.2    If required by the OA:
(a)    Television personnel and equipment (or dummies) supplied by the OA shall be carried on board while racing.
(b)    Competitors shall wear microphones supplied by the OA during racing and be available for interviews when advised by the OA or RC.
(c)    Registered skippers shall wear communications equipment supplied by the OA that will allow commentators to communicate with them whilst racing.
14.3    Competitors shall not interfere with the normal working of the OA supplied media equipment.
14.4    The EUROSAF and the OA shall have the right to use any images and sound recorded during the event free of any charge.
14.5    During the fleet race the organising authority may request that a VIP be on board a yacht.

15.    COACH BOATS
No coach boats will be permitted.

16.    Other requirements
16.1    Each team is requested to provide a national flag approximately 25х40 cm for display from the stern of the boat.
16.2    Each team is requested to provide their national anthem on CD.

17.    Disclaimer
All those taking part in the event do so at their own risk. The OA, its associates and appointees accept no responsibility for any loss, damage, injury or inconvenience incurred, howsoever caused.

18.    Invitations
Entries will only be accepted from invited skippers and in accordance with the requirements of EUROSAF as indicated in NoR Section 5.  If you wish to be invited please register your request for an invitation as soon as possible with the OA by completing the attached form (see Appendix 1) and sending it to the OA, with a copy to your MNA.

19.    Information
For further information please contact:
ORGANISING COMMITTEE

Non-commercial
sailing support fund
“Sails of White Nights”
Natalia Fedorova    RUSSIAN YACHTING FEDERATION
Match Race committee

Yana Dobzhitskaya       
32A, ul.Pilotov,
Saint-Petersburg, 196210, RUSSIA    Luzhnetskya nab., 8, Office 446
Moscow, 119991, RUSSIA       
Tel /Fax: ++7 812 7187591
E-mail: This e-mail address is being protected from spambots. You need JavaScript enabled to view it
Tel: ++7 903 5553666
Fax: ++7 495 6370905
E-mail: This e-mail address is being protected from spambots. You need JavaScript enabled to view it
Skype: yankee-d       

Date of issue: 08.02.13
Notice of Race version number 1.2

Appendix 1

REQUEST FOR AN INVITATION
EUROSAF Match Racing, Open European Championship, 2013
Sails of White Nights - the National Congress Palace Cup
ISAF Grade 2 Match Racing Regatta
St-Petersburg, 29th May – 02nd June 2013

Please note the following application must be completed and returned to the contact listed below to ensure a valid application for entry into the event not later than the closing date April 1st, 2013. The organizing authority will answer your application as soon as possible by either sending an invitation or rejecting your application. If a completed entry form is not received, your team will not be eligible for entry.


NAME OF SKIPPER           
NATIONALITY           
DATE OF BIRTH        ISAF Sailor ID           
POSTAL ADDRESS           
PHONE No.           
MOBILE PHONE No.           
EMAIL ADDRESS           
OFFICIAL TEAM NAME        

NAMES OF CREW    NATIONALITY    DATE OF BIRTH    POSITION       
1.                       
2.                    

LOCAL PRESS CONTACTS

Please provide a complete list any hometown media contacts you would like us to send information to during the event.

Media    Contact Name    E-mail       
1.                   
2.                   
3.                

SAILING RESUME

We will need a copy of your most recent biography and head shot for the event program and press kits. Please forward the most updated information along with this application form.



OFFICIAL WAIVER

I, ______________________________ agree to make my best efforts to compete in the EUROSAF Match Racing, Open European Championship, Sails of White Nights - the National Congress Palace Cup 2013, St-Petersburg, Russia, May 29th – June 2nd, 2013. This completed form represents my application to compete in the event and, upon receiving it, the OA may publicize my participation in the event for promotional purposes of the event.
I recognize that I must adhere to a standard of personal and professional conduct consistent with the code of conduct of the EUROSAF, ISAF, the event sponsors and the OA.
I understand that should my application be accepted and I later withdraw within two months of the event or leave the event before the end without the written approval from the OA, it is possible for a zero score to be applied to my ISAF Ranking points for this event by the ISAF Match Racing Rankings Sub Committee.

Accepted and Agreed:

Skipper Signature:_____________________________________________          Date:_____________

***************************************************************************************

EUROSAF MNA’s approval

We hereby approve this application for an invitation for the team mentioned above to the EUROSAF Match Racing, Open European Championship, Sails of White Nights - the National Congress Palace Cup 2013 and we confirm that the applying team is nominated for representing our Federation at this event as under the EUROSAF Match Racing Regulation paragraph 3.2 (only one team can be nominated by one MNA).



National Authority    Name/Function        Signature    Date:       

____________________    
___________________________    
_________________    
_____________________    

***************************************************************************************
All completed application forms should be returned as soon as possible but not later than April 1st, 2013 to Yana Dobzhitskaya, This e-mail address is being protected from spambots. You need JavaScript enabled to view it , +7 903 5553666 (mobile)

 
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